RECOGNITION OF FOREIGN QUALIFICATIONS

WHICH DOCUMENTS ARE NOT ELIGIBLE FOR THE RECOGNITION PROCEDURE

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Published on Tuesday, 31 January 2012 11:00

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The recognition procedure is not applied to:

• documents issued by educational institutions that are not officially registered (accredited) as entities authorized to provide educational services in their respective countries;
• documents issued by branches of educational institutions, if these branches are not officially registered (accredited) as entities authorized to provide educational services in the countries within which they conduct educational activities;
• documents that do not contain any information about the acquisition by their holder of a specific educational or qualification level that entitles the holder to academic or professional rights;
• non-authentical documents;
• documents failing to meet the respective state standard and issued in a country the international agreements with which provide for the recognition of exclusively state standard documents;

• educational documents testifying finishing a program that cannot be correlated with any educational or qualification level and (or) field of study (specialty, qualification) of the educational system of Ukraine;

• educational documents that are not recognized by the state of origin;

• educational documents that do not contain sufficient information on the content of the curriculum that makes impossible to assess the qualification and learning outcomes and establish equivalence to the education system of Ukraine;

• educational documents issued before 15.05.1992 by educational institutions of the former USSR.

• educational documents that have the number of the ECTS credits earned less than 30 (or equivalent amount of hours).

Ukraine has withdrawn from the Agreement on Cooperation in the Field of Education, conducted in Tashkent on May 15, 1992. On March 23, 2023 the Agreement was terminated for Ukraine.

SUBMISSION ORDER

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Published on Tuesday, 31 January 2012 10:53

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We would like to offer you 2 submission options:

1. Office submission.

2. Send the documents by courier service to our office and receive them back along with a resolution of the Ministry of Education and Science on recognition. Read the details about remote submission procedure (no visit).

Attention! Before office visit or courier document shipment, we would strongly recommend you to register documents online in the Personal Cabinet.

In order to comply with the confidentiality requirements considering the data that had been obtained in the course of document processing; we have no right to release information to the third parties. Regarding this all information concerning the recognition will be provided by phone only to applicants and/or holders of foreign educational documents.

Be sure to indicate in the application your active E-mail address, valid contact numbers and mailing address.

Certain document packages may require prior document processing within 10 working days after receipt and registration. Since that time specialists of the Centre will check the completeness of the documents package and the accuracy of document layout.

If the documents aren't submitted by the applicant in full or with incorrect document layout, also if the submitted documents do not undergo recognition procedure according to the current regulations, they will be returned to the applicant without examination of the merits with the message.

Work with educational documents in the Ministry of Education and Science of Ukraine is as difficult and important as work with your other documents in the visa centres, embassies, etc. Therefore we would like to ask you to demonstrate responsibility and comply with our recommendations as accurately as possible. This will hugely simplify and accelerate our cooperation.

Pay attention! The processing of documents starts the next day after the complete file of documents is submitted to the specialists of our Centre and full payment of the order is completed (according to the Article 253 of the Civil Code of Ukraine). Hence, the submission day is not included into the term of documents’ processing.

Reception of documents is carried out according to the operating hours irrespective of time of registration.

We kindly ask to use online registration of the documents in Personal Cabinet beforehand after your registration on our site in order to speed up document’s processing by our specialists.

Thank you for understanding!

LIST OF DOCUMENTS

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Published on Tuesday, 31 January 2012 10:56

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Dear Applicants!

We encourage you to carefully prepare your application package as it could decrease the duration of the recognition procedure. The following is the minimum list of documents required to begin the assessment procedure of your credentials.

1. Application for recognition (the application form).
   
   Important! The application form should be filled in Ukrainian and signed by an applicant in electronic form or clear and legible cursive, without corrections. The information will be used in processing of your documents.
   
   Dear applicants, please make sure to give specific, valid and detailed contact information (telephone and mobile numbers, e-mail address which you check regularly) so the officers of our Centre might contact you promptly concerning your application.
   
   
2. Personal Data Processing Consent.
   
   Important! The application-consent should be filled in and signed by the holder of foreign educational document. Kindly fill the application in English (application form).



3. Personal Data Processing Consent (singed by the applicant and the holder) (application form).
   
   Important! The upper part of this Personal Data Processing Consent should be filled in and signed by the holder of foreign educational documents, and the lower part – by the applicant. In cases when the applicant is the holder of foreign educational documents only the upper part of the Consent should be filled in and signed.



4. The certified copy of legalized foreign educational document and its certified Ukrainian translation (the original of the document if necessary).



5. The certified copy of legalized supplement to the foreign educational document and its certified Ukrainian translation (the original of the document if necessary).
   
   The supplement should contain the information about the mode and the duration of study (years and/or semesters), the list of course units and/or subjects, the total (weekly) amount of in class and individual hours and/or credits, and other details of academic activity.
   
   Important! There are two main types of document legalization: the apostille stamping and consular legalization. The type of legalization depends on the current legislation of the country of origin. The exception applies for the countries that have bilateral or multi-lateral agreements with Ukraine and contain special provisions for the documents’ legalization.
   
   Please, refer to the list of Countries to determine the type of legalization applicable to your educational document.
   
   Please refer to the one of the samples of proper notary certification of the copies of educational documents to the originals and of their written translation. Please note that the copies of documents may be certified by other competent authorities in compliance with current legislation.



6. Copies of documents on previous basic/completed secondary, vocational (vocational-technical), professional prehigher or higher education (if there is such education) if required;



7. A document issued by official institution (statement, certificate or other) on academic and/or professional rights granted to the Holder in the country of origin of the Document (if required);



8. Photocopies of personal identity documents of the applicant and/or holder (both if the application is not made by the holder) translated into Ukrainian if necessary.



9. Photocopy of the name change certificate (if applicable).



10. The administrative service payment receipt (for individuals or for legal entities) or the copy of the document confirming the right to the exemption from this payment.

The applicant has the right to submit other documents confirming education and/or qualification of the holder, the practical experience or permit to professional activity. Such documents should be submitted with their certified translations into Ukrainian language.

The application package may be submitted by the holder or another person representing his/her interests. The underage applicants may be represented by their statutory representatives.

Please be informed that the preparation of the application package is the responsibility of the applicant.

Important! If the submitted application package is incomplete and/or the documents are prepared improperly, the applicant will be informed about it and the package will be returned to him/her within 10 working days after submission.

FREQUENTLY ASKED QUESTIONS

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Published on Tuesday, 31 January 2012 10:48

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1. What are the documents required to be submitted for the foreign educational document recognition procedure?

The recognition procedure requires the following documents:

• an application for document recognition;
• the original legalized foreign educational document and its notarized copy (a document bearing an Apostille stamp or consular legalization proof), with a notarized Ukrainian translation is attached;
• the original legalized supplement to the foreign educational document and its notarized copy, with a notarized Ukrainian translation is attached;
• copies of the documents confirming a previous higher education or secondary vocational education (if any);
• a copy of a document identifying the applicant and/or holder of the foreign education-confirming document.

More details are in the List of Documents section.

2. Who is entitled to submit documents for the recognition procedure?

Educational documents may be submitted for recognition by their holder or another person authorized to represent the interests of the former for the recognition purposes on the basis of a notarized power of attorney.

3. How are such documents submitted?

A completed document package needs to be sent for preliminary review to Box 147, Kyiv, 01135. Please note that the original educational documents should not be sent by ordinary mail.

After studying the received documents (the documents will be considered within 10 office days from the moment of their receipt), specialists of our Centre will contact the applicant for detailed consultation. During the visit, the applicant is expected to present the original foreign education-confirming documents and pay the due fees, after which the recognition procedure actually begins.

4. How can I receive the recognition decision?

The decision can be received from 09:00 to 13:00 o’clock on Monday, Tuesday, or Wednesday from State-owned company "Information and Image Centre". The recipient is required to carry his/her passport and a stub with the case number.

During the personal submission of documents, the applicant may arrange for courier delivery of the decision to the address indicated in his/her application.

5. Do I need to apply my foreign educational document for recognition if I have already had work experience in my specialization area in Ukraine?

Yes, you normally do. Yet, we recommend you to make sure at your place of work or study that your educational documents really need to go through the recognition procedure.

6. What is the recognition procedure for documents certifying degrees and academic titles?

Regarding the recognition procedure for documents certifying academic degrees (such as candidate or doctor of sciences), apply to the Personnel Attestation Department of the Ministry of Education and Science of Ukraine at 10 Peremohy Ave, Kyiv, 01135, tel.: 00 380 44 481 32 72.

The recognition procedure for documents certifying academic titles is carried out by the Department for Professional and Managerial Personnel of the Ministry of Education and Science of Ukraine, located at 10 Peremohy Ave, Kyiv, 01135, tel.: 00 380 44 486 77 65.

7. How long does the recognition procedure for educational documents take and how much does it cost?

The information regarding the times and cost of the recognition procedure for educational documents is available on our website in the section Costs and Times.

8. What are the steps of the recognition procedure for foreign educational documents?

The recognition procedure for foreign educational documents consists of the following steps:

1. Authenticity verification of the foreign educational documents presented for recognition (verification of the fact of completed education and issue of the education-confirming document);
2. Verification of the state accreditation certificate and license of the educational institution that issued the document;
3. Establishment of the equivalency of the qualifications indicated in the foreign educational document with the qualification levels existing in the education system of Ukraine.

9. Which documents are not eligible for the recognition procedure?

The recognition procedure is not applied to:

• documents issued by educational institutions that are not officially registered (accredited) as entities authorized to provide educational services in their respective countries;
• documents issued by branches of educational institutions, if these branches are not officially registered (accredited) as entities authorized to provide educational services in the countries within which they conduct educational activities;
• documents that do not contain any information about the acquisition by their holder of a specific educational or qualification level that entitles the holder to specific academic or professional rights (the right to continue his/her education or work in his/her specialization area); and
• documents failing to meet the appropriate state standard and issued in a country the international agreements with which provide for the recognition of exclusively state standard documents.

Ukraine has withdrawn from the Agreement on Cooperation in the Field of Education, conducted in Tashkent on May 15, 1992. On March 23, 2023 the Agreement was terminated for Ukraine. In order for a foreign educational document to take effect on the territory of Ukraine for further employment or education you should carry out the procedure of recognition of your documents on education.

10. Is the official recognition decision of the Ministry of Education and Science of Ukraine limited in time?

The official decision “Certificate of Recognition in Ukraine of Foreign Education-confirming Document” is not limited in time and never expires in Ukraine.

11. Am I facing a problem in the recognition procedure carried out for my foreign educational documents because the institution of higher learning that issued these documents is no longer in existence?

In this case, all requests necessary to confirm the authenticity of the presented educational documents and status of the educational institution, which this institution had on the moment of issuing the educational documents, as required by the procedure recognition, will be referred to the national education administering body within whose purview the said educational institution operated.

12. Do I need my diploma issued by a higher educational institution in a Soviet republic before the disintegration of the USSR to get officially recognized? (for acquiring an additional higher education).

Ukraine has withdrawn from the Agreement on Cooperation in the Field of Education, conducted in Tashkent on May 15, 1992. On March 23, 2023 the Agreement was terminated for Ukraine. In order for a foreign educational document to take effect on the territory of Ukraine for further employment or education you should carry out the procedure of recognition of your documents on education.

13. Which institution is authorized to recognize a post-graduate medical education?

The recognition procedure for a post-graduate medical education is carried out by the Education Department of the Ministry of Health of Ukraine located at 7, Hrushevskoho St, Kyiv, 01601, tel.: 00 380 44 253 11 83, 00 380 44 253 78 64, and 00 380 44 253 45 69.

14. Is the recognition procedure for Ukraine applicable to educational documents issued in the Pridnestrovskaia Moldavskaia Respublica in three languages?

According to Article 1 of the agreement between the Cabinet of Ministers of Ukraine and the Government of the Republic of Moldova on mutual recognition and equivalency of educational documents and academic titles, only state standard documents are eligible for the recognition procedure. Educational documents issued in the Pridnestrovskaya Moldavskaya Respublica in three languages are not state standard documents of the Republic of Moldova. For this reason, please, apply to the Ministry of Education of the Republic of Moldova for a state standard duplicate of your educational document for its further recognition in Ukraine.

15. Does the Ministry of Education and Science of Ukraine issue a document to confirm that a specific educational document is undergoing the recognition procedure?

Addressed to the attention of the requesting party, such a document (statement) may be issued at the applicant’s request during his/her personal visit to confirm that he/she has submitted his/her foreign educational document for the recognition procedure.